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  • Accounts Receivable and Payroll Clerk

    Purpose of Position:

    • To invoice customer orders
    • To collect payments to optimize cash flow and keep receivables current
    • To verify and process payroll information with accuracy and discretion.
    • To maintain, prepare and process employee payroll related payments including regular pay, benefit payments, special payments ie vacation, lieu, termination pays.
    • Monthly and annually: To prepare payroll related filings, end source deduction payments, WSIB, T4 reconciliations, ROE’s for exiting employees
    • To identify and resolve payroll discrepancies.· To maintain company RRSP plan – enroll/update employees
    • To process and monitor payments

    Major Responsibilities:

    Accounts Receivable:

    · Daily bank reporting

    · Reconciling with journal entries and cash applications

    · Customer invoicing

    · Monthly account reconciliations

    · Customer accounts

    · Credit applications

    · Collection calls and follow-up

    · Maintain customer files and account updates, monthly account reconciliations, daily bank and cash flow reporting with journal entries and cash applications, and shipping logs

    · Participate in production meeting

    · Post daily deposits

    · Process incoming mail concerning billing and invoicing

    · Communicate with clients about billing discrepancies and questions

    · Engage Management about accounts receivable problems

    · Initiate collections on past-due accounts

    · Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

    · Ensure change orders are finalized (as per Anchor’s policies and in collaboration with Anchor’s Project Managers), included in the accounts receivable process, invoiced in a timely manner and are applied to customers’ accounts

    Payroll:

    • Review timecards for any missing information
    • Ensure payment to each employee is done bi-weekly, as part of regular payroll cycle
    • Ensure vacation time is setup correctly for any public holidays
    • Comply with laws relating to payroll deductions and other calculations
    • Ensure employee data is accurate
    • Review Sun Life Benefits to ensure payroll deduction are updated
    • Review RRSP information
    • Provide support to all management groups and employees relating to the payroll function
    • Prepare or maintain the following reports and files:
      • Employee personnel files; Records of Employment; updates in Payworks; benefits and insurance worksheets, updates, terminations; RRSP updates, enrolments, terminations; monthly GL balancing of source deductions; monthly reconcile and remit Sun Life benefits payments for Regular Benefits Group and for Management HSA Benefit Group; monthly/annual vacation accrual spreadsheets and JE’s; monthly/annual wage accrual spreadsheets and JE’s; WSIB monthly / annual reconciliations & payments; YE Payroll Reconciliations T4, EHT; locate payroll related-reporting requested

    Other duties:

    • Cover administrative duties as requested; in support of other coordinating staff absences or scheduled time off

    Education:

    • Post-secondary education (three years) in business administration, including accounting coursework

    Knowledge and Skills:

    • Computer and data entry skills
    • Excel and MS word
    • Knowledge of accounts receivable
    • Able to maintain a high level of accuracy in analyzing, preparing and entering financial information
    • Working knowledge of generally accepted accounting principles
    • Organization skills to carry out clerical functions
    • Able to accurately record and verify records
    • Knowledge of Anchor’s ERP system and other industry specific software

    How to apply:

    Kindly forward your resume to [email protected].

    or fill out this form:

    Job Application

    Your Name
    Upload your resume in .pdf, .doc or .docx format
    Accepted file types: pdf, doc, docx, Max. file size: 25 MB.
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